Welcome to the Sports Administration Hub Online Space!
Here you’ll find information about the Sports Administration Hub currently running at Drouin’s Bellbird Park Precinct including upcoming events, resources, training and more!
If you have questions about the Sports Administration Hub, or need help navigating the resources available, please reach out to trevor@gippsport.com.au
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Training Opportunities
We know running a club takes a lot of time and energy — that’s why we’re here to help. Through the Sports Administration Hub, you’ll have access to simple, practical training sessions on things like managing volunteers, applying for grants, running meetings, and using helpful tools. It’s all about giving you the skills and confidence to make club life a little easier.
Check out the opportunities below and see what’s coming up!
GippSport Training
Does your committee or members need help with a certain topic or challenge?
Contact me today to organise some personalised training for your club, association or organisation: trevor@gippsport.com.au
External Training
E-Safety Commission – Wednesday 14th May – Online Safety for Sports Clubs
Thursday 22nd May – Social Media Self-Defence for Elite and Pathway Athletes
Tackling Vaping in Community Sports Webinar – Multiple sessions in May
Hosted by the Australian Alcohol and Drug Foundation and Good Sports
Latrobe City Council – A range of training session delivered in Traralgon, Morwell and Moe. Topics include Grant Writing and Budgets, ‘Step into Volunteering’ and Recruiting Young People.
Resources
Need help getting things done?
We’ve pulled together a range of useful templates, guides, and tools to make your admin tasks easier. Whether it’s help with policies, planning, promotion, or running your club day-to-day, these resources are here to save you time and stress.
Browse the resources below and grab what you need.
Missing something? Contact us — we’re here to help!
Policy checklist – Use our policy checklist to identify which policies or documents your club needs to update or create.
Child Safety Resources – Child Safety links and resources.
Child Safety Training – A recorded version of the child safety training suggested for clubs and associations.
Coaching
Session planning, setting expectations, communication tips and engaging with players.
This session will teach you everything you need to know to get started as a sports coach!
Whether you’re coaching at a club, school, or anywhere in between, set yourself up for success with some practical skills.
Building your coaching skills? Check out Clearing House for Sport’s Modern Approach to Coaching webinars.
Coaching Session Plans
Looking for some inspiration? Customise the session plans below to suit your playing group and hit the ground running!
Need extra support planning your sessions? Contact one of your senior club coaches, or reach out to trevor@gippsport.com.au
Running Fast, Effective and Efficient Committee Meetings
Tired of Long, Unfocused Meetings?
This session is here to help you turn things around.
Learn how structure, preparation, delegation, and choosing the right chairperson can transform your meetings into fast, efficient, and productive sessions that keep everyone on track.
✅ What you’ll learn:
How to prepare for a great meeting
Tips for setting clear agendas
The power of good delegation
Why the chairperson role matters
News
Bellbird Park’s first Hub meeting
Thank you to those who attended Wednesday night’s first hub round table. I was really pleased with the open, honest, positive and productive conversations we engaged in.
For those who were unable to make it, here’s a snapshot of what was discussed:
- Hub Updates, Challenges and Wins
- Signing Six Clubs to the hub
- The hard work done to get Winter Seasons underway
- Training sessions
- The new Admin Hub page on the GippSport Website
This page features recorded versions of training, recources, information about upcoming events and more. Be sure to bookmark it and check in regularly.
- Sport 4 All
- Attending Clubs began their Sport 4 All journey by completing a 5 minute survey on the Sport 4 All Website: https://sport4all.com.au/for-clubs/
- For clubs who were not in attendance, please complete the survey, and if you have any questions about Sport 4 All, please reach out!
- Game Plan
- Attendees registered of logged into their Game Plan account to see resources and reporting tools for their club.
- Game Plan allows multiple club representatives to access these tools, so I would encourage all committee members to reach this flyer and log into their Game Plan account.
- GippSport Presentation: Running Efficient and Effective Committee Meetings
- You’ll find a recording of this training session on the Admin Hub page (this page).
- Fundraising Spotlight
- The ‘Add-On’:
Running an event, fundraiser, gameday, etc.?
- The ‘Add-On’:
Every event is an opportunity for an ‘add-on’ fundraiser.
This could be a raffle or silent auction, food and drink sales, promoting tickets to the next event, donations or many other ways.
Add-on fundraisers can be low cost and require minimal volunteer staff. They may even be opportunities for teams to run their own smaller fundraisers as part of the club’s bigger fundraiser – eg. team raffles at a club trivia night.
Consider ways that your club can use an ‘add-on’ to fundraise.
- Grants
- Baw Baw Shire Community Grants are opening soon.
- Up to $5,000 is available.
- I would like to apply for each organisation on your behalf.
- Please reach out to me ASAP (trevor@gippsport.com.au) with some ideas of projects, programs, equipment or other things your club is interested in accessing this money for.
- Community Grants Program – Community Projects
- Volunteer Presentations
- We’re lucky to have a skilled and experienced group of volunteers involved in clubs in the Drouin area, so I’m encouraging volunteers to deliver a short presentation at our next hub meeting in the area of their expertise.
- If you are interested in delivering a presentation, or know someone at your organisation who would be great at sharing their knowledge, please reach out to me: trevor@gippsport.com.au
- Tackling Vaping in Community Sport
- Sejla from ADF delivered an informative and incisive presentation on vaping.
- I would encourage all club members to register for her online webinars where she will be presenting on the same topic: Tackling Vaping in Community Sport Webinar
- Make sure you register fast – the first 7 people who register and participate in the workshop will receive a $100 Rebel Sport Voucher to use for the club (limited to one voucher per club).
- Feedback and Suggestions
- I would love to hear some suggestions, feedback about what you would like to see at our hub meetings, what you feel went well, and all comments in between.
- You can leave some feedback for me via this form: https://forms.monday.com/forms/d19945e7bd6f44c9ff3f98288038a096?r=use1
Keep your eyes peeled for our next training session or hub meeting!
Child Safety Training
A big thankyou to more than 45 coaches, team managers and club representatives who attended one of three Child Safety Training sessions over the last three weeks!
If your club requires help with volunteer training, reach out today: trevor@gippsport.com.au
Thank you to the Victorian Government and Sport and Recreation Victoria for making the Sports Administration Hub possible, via funding from the Sustainable Volunteer Workforce Program.